A national leader in standardized testing was awarded a large-scale, time-sensitive project that required immediate workforce mobilization across multiple sites in South Florida. The project presented several mission-critical challenges that must be addressed quickly and precisely.
First, the organization must recruit and onboard 500 new contract employees within 45 days. Every worker was required to hold a minimum of a four-year degree, narrowing the talent pool and adding complexity to the search. In addition to new hires, the client needed to re-engage and process over 200 returning team members, ensuring proper compliance, documentation, and rehire eligibility.
Internally, the company lacked the bandwidth to manage the end-to-end recruiting effort. There was no existing infrastructure to support the scale of onboarding, payroll, HR support, or employee relations that would be required in such a compressed timeline. Further, the project demanded centralized oversight of critical compliance items, accurate payroll execution, and a structured process for closing out the initiative.
On top of the immediate operational demands, the client was also under pressure to document its approach and improve systems for future large-scale deployments. This was not just a short-term execution challenge—it was a strategic opportunity to build repeatable capability.
Perpetual Talent Solutions was engaged as the exclusive partner to lead the recruitment and HR operations for the entire project. With only one administrative support resource, we executed a fully integrated, high-touch solution across all engagement stages.
On the recruiting front, we sourced, screened, and hired more than 500 new contract professionals within the 45-day window. At the same time, we reprocessed over 200 returning employees, efficiently managing reentry documentation and verifying their eligibility for assignment.
We conducted all new hire orientations to support the incoming workforce, ensuring clarity around expectations, scheduling, and compliance requirements. We also managed bi-weekly payroll for all contract employees, maintaining accuracy and resolving real-time issues. In addition, our team took full ownership of employee relations, addressing matters ranging from attendance to conduct and performance, and serving as a single point of accountability for any workforce issues.
At the project’s close, we led a thorough audit of all employee files to ensure full compliance. We evaluated and documented rehire eligibility for each worker, supporting the client’s future staffing strategies. Beyond the tactical responsibilities, we partnered with a company-wide project committee to identify process inefficiencies and operational bottlenecks. Working collaboratively, we helped implement improvements and developed a scalable, repeatable framework that the client could use in future statewide or national testing initiatives.
The initiative was delivered successfully, with over 500 workers recruited, deployed, and re-engaged on time without compromising quality, compliance, or candidate experience. The seamless execution of HR and payroll operations reduced administrative strain on internal teams and created a positive experience for management and employees.
Our proactive approach to employee relations ensured minimal workforce disruptions and quickly addressed them. Compliance requirements were met ahead of schedule, and the client left the engagement with a complete set of workforce insights and documentation to inform future project planning.
The collaboration laid the groundwork for a stronger operational playbook. Our involvement helped the organization transform what could have been a reactive, high-risk execution into a replicable strategic model for future high-volume deployments.
This project highlighted Perpetual Talent Solutions’ ability to act as a recruiting engine and an embedded HR operations partner under pressure. By managing everything from talent acquisition and onboarding to payroll, compliance, and advisory, we enabled the client to meet its immediate goals while setting a higher standard for future workforce engagements. Our role extended beyond staffing—we helped the client build capacity for scale.
